How To Make Powerpoint Smaller File Size
Are you wondering "why is my PowerPoint file too large?"
PowerPoint presentations can easily increase in size over time. As yous're adding more video, images, sound, and slides, the file size will increase besides.
I've oftentimes found myself hitting my email attachment limit when sending PowerPoint presentations to others. I couldput it in a Dropbox share or upload it online, merely the real problem is that the presentation should be downsized commencement.
Luckily, there are some proficient techniques that'll help you reduce the size of your presentation files. In this tutorial, I'll walk y'all through several tips and tricks to reduce your PowerPoint file size.
Learn these skills to help reduce the size of your PowerPoint files—your clients and collaborators just might thank you lot for it.
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Quick Means to Reduce Your PowerPoint File Size (Watch & Learn)
In this quick video, I'll teach you my techniques to reduce PowerPoint file sizes. I'll walk you through, stride-past-pace, several tips that help you compress and optimize your PowerPoint presentations. These tips will help y'all trim a file before yous share it with others.
How to Reduce Yous PowerPoint File Size
Miss whatever of the tips in the video, or prefer a written version of these steps? Check out the instructions beneath to find out more about how to reduce your PowerPoint file size.
This tutorial was created using the macOS version of Windows 365. If y'all're using a unlike operating arrangement or a different version of windows, your steps may be slightly different.
Larn all about pinch techniques and other ways to apace shrink your PowerPoint PPT file size downwards. Earlier we go started, the template I've chosen to piece of work with in this tutorial is Agio PowerPoint Presentation from Envato Elements. It's a premium template with some great features I think you'll actually savor.
Now, let'south acquire how to reduce your PowerPoint file size:
one. Compress Selected Pictures in PPT File
Images are easily i of the largest parts of most PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.
Often, I find myself pasting images into a presentation from all over the web, on my figurer, and using built-in graphics. Equally I'grand doing this, I'g oftentimes bringing large image files into my PowerPoint without thinking of how the file size affects my PowerPoint file. That can make for a quick and fluid design process. But it'll get out you with some cleanup needed.
To go started with image compression, select an prototype within of your PowerPoint PPT file. On the ribbon, y'all'll encounter a Pic Format tab. Click on this tab, and so find the Compress Pictures pick.
After you've selected the Compress Pictures option in PowerPoint, you'll meet a new pop-up card to tweak the compression settings for the selected prototype.
On this carte du jour, there are two key settings to double cheque:
- Ensure that Delete cropped areas of pictures is ticked. This removes whatever pixels that we've already cropped out of an paradigm. Keep in listen that this prevents you from re-cropping the movie to include those pixels after.
- Set a Resolution on the depression-end of the options, such every bit 96 ppi to actually reduce the fidelity of images and reduce the PowerPoint PPT file's size.
If you lot've got several central, big images that you desire to shrink, employ this feature every bit a starting betoken to downsize your presentation file.
two. Compress All Pictures in Your PowerPoint
Now that nosotros've learned the value of compressing images, let's acquire how to batch shrink every epitome in a presentation.
Once once again, nosotros'll be working on the Shrink Pictures menu. With an paradigm selected, go to Picture Format > Compress Pictures. On this menu, the option reads Use to: All pictures in this file. This has the same event and will downsize your images.
Be careful when using this characteristic! It'll certainly reduce the size of the images in your PowerPoint PPT file. Brand certain that you lot aren't permanently removing any cropped areas of images that you'll want to re-utilise.
iii. Salvage Your PowerPoint in a .nothing File
Once you've saved your PowerPoint slides, information technology helps to shrink them into .null files. This is a built-in feature on Mac, and it'due south very useful if you want to share your PPT slide decks with others.
When you save your file, navigate to the binder where it is contained. Right-click on the file, and y'all'll see a dropdown menu announced with an array of options. The one you're looking for is labeled Shrink, followed by the proper name of your file.
Click on information technology, and macOS will package your PowerPoint file into a compressed .null file. This streamlines sharing past reducing your PowerPoint file size.
iv. Link to Videos in Your Presentation
Many presentations will include video files to add some variety to the presentation. Only how you add together them will really affect the size of your finished PowerPoint file. Some other option to shrink your PowerPoint file size is to link to multimedia objects, instead of embedding them within of the file.
To begin inserting a video on your computer into your PowerPoint file, become to the Insert tab on the ribbon and click on Video > Picture from File.
In PowerPoint, there are really two means to include video files in your presentation:
- Insert the video direct into the PowerPoint file itself.
- Link to the video file.
Both of these options will place a video on the PowerPoint canvas, simply in very different ways. Inserting the video volition include it as a office of the PowerPoint file. It's actually bundled within of the PowerPoint file. And then, you can send it to anyone and the video will play.
To link to the video, browse to where the video file is stored. Click the Options push in the lower left corner and cull Link to File to insert the video inside of your PowerPoint file.
Linking to the video references the original file and simply links to information technology. Basically, you're creating a reference to the video file instead of adding it to your presentation file.
The downside to this arroyo is that if y'all link to your video and send your presentation to someone else, the video won't play correctly. PowerPoint will exist looking for the video on the local device instead of within the PowerPoint file.
Ideally, your video is hosted somewhere online, similar YouTube. Then, yous neither have to embed the video in your PowerPoint file, or link to it on your computer.
5. Apply the Insert Tab to Add Photos
Photos are the best mode to bring your PowerPoint slides to life. But if y'all need to reduce PPT file size, sometimes they can crusade y'all trouble.
But that doesn't hateful you should leave photos out of your slide decks. You can apply a different technique to add them to your slides and enjoy smaller file sizes.
When you employ a PPT template, you may find that you lot tin can drag and drop images right onto your slides. This is the easiest - and fastest - manner to add photos to your slides. But it likewise has a cost in file size.
Images that you drag and drop onto slides aren't compressed at all. For one or ii images, this doesn't affair. But if you've got a fully illustrated deck, your file size can quickly exit of control.
To assist with this, endeavor using PowerPoint's Insert tab to add together photos.
Working on a slide, go to Insert upwards on the ribbon. And then, cull Pictures > Picture From File. Browse to a photo that you've saved. Click Insert to add together information technology to your slide.
This way, PowerPoint compresses and reduces the size of any photos that y'all add to your slide deck.
six. Share PPT Slides in PDF Format
Allow'due south face it. PowerPoint slides are built for sharing. That means that you demand to know how to reduce PowerPoint file size at every opportunity.
At the same time, you lot need those who you share slides with to be able to read and view them on whatsoever device. Fortunately, these two goals can be easily achieved at the same time.
By saving a PPT deck every bit a PDF file, you can meet how to compress PowerPoint file size fast. Plus, PDF files tin be read on almost any device. They also take up less file infinite than a .ppt or .pptx file. They display your slides without the format settings that PowerPoint adds.
When you click Save As to salve your slide deck, choose PDF from the File Format dropdown. In moments, your slide deck will be in a versatile, minimally-sized format that you lot can share far and wide.
7. Reduce Embedded Characters
When you recall about how to compress PowerPoint file size, fonts are a big function of it. Y'all may utilise custom fonts in your work, and you lot need to be sure that other users can come across them. That's true even if they don't accept the fonts installed on their computer.
Fortunately, there's an piece of cake fix. This helps you reduce PPT file size fast. Working in PowerPoint, go to the PowerPoint > Preferences menu on the macOS carte bar. Under Output and Sharing, click Save.
By default, PPT embeds fonts so that they're always visible. But using this setting can make your PowerPoint files larger.
Check the box next to Embed Fonts in the File, and finally cheque Embed Only the Characters Used in the Presentation.
At present, past default, when yous salve PPT decks with custom fonts, they won't take up much extra file space. This is how to reduce PowerPoint file size chop-chop.
eight. Utilize Charts and Embedded Objects as Images
PowerPoint offers a variety of ways to pull in actress information on your spreadsheets. These can include Excel charts, graphs, and much more. But by linking data in this style, you may observe yourself working with very large files.
Remember, illustrations like this display data. Their ability to update from the source is useful, only information technology increases PowerPoint file size. Instead of adding live-updating charts, try calculation screenshots or epitome versions instead. By changing charts and objects to images, you can save file space immediately.
One time you've got the images saved, add them to your slides with the Insert menu. This saves space over dragging and dropping.
Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)
Envato Elements has thousands of the very best PowerPoint presentation designs for you lot. It's a compelling offer. Unlock unlimited downloads with a apartment-rate monthly membership.
Think that trying to reduce PowerPoint file size means cut your style? Think again. Thanks to versatile Envato Elements templates, you capture the best of both worlds. Reduce PPT file size while you build stunning stylish slides for every occasion.
Elements helps y'all reduce PPT size with fashionable templates featuring:
- infographics
- slideshows
- timelines
- animations
Just drop in your content, and you lot're on the manner to the about touch on at minimal size. Join Elements now.
five Top Templates to Reduce PPT File Size (From Envato Elements - For 2022)
These stunning templates from Envato Elements make it easy to reduce PowerPoint file size:
1. Librario | PowerPoint Template
Never give up on style when you lot try to reduce PPT size. Librario is a spectacular PowerPoint template for whatever project. Within, you'll find over 150 slides in every layout imaginable. These are spread over five cute color themes. Primary slide layouts make bulk edits simple. Plus, that helps reduce PPT file size too.
two. SENSASIONAL PPT
When you recollect about how to reduce PowerPoint file size, consider what you're trying to practice. Likely, yous desire to share your slides with an audition virtually. That ways giving them slide layouts they'll exist thrilled with. SENSASIONAL delivers, with thirty night and stylish slides within. Every chemical element is fully customizable, with drag-and-drop graphics.
three. Visualizm - Pop Art & Graffiti PowerPoint Template
Thanks to Elements, y'all can add images and still reduce PowerPoint file size! Visualizm is a sleek, modern template to help you practise exactly that. With cool, grungy vibes, it's easy to accommodate to your next projection. Custom placeholders allow y'all add in content with just a few clicks. At that place are even vector icons included for quick manner changes.
4. Station PowerPoint Presentation
Station is some other premium PPT template to reduce size and boost design. It'southward illustrated in memorable shades of pink and purple. They're sure to grab audience attention. Each slide is completely customizable, with some featuring world maps and unique icons. A handy reference guide is included if you lot need assist getting started.
v. Defender - PowerPoint Template
Imagine how to shrink PowerPoint file size while even so sharing plenty of content. I way is to encompass minimalism. Trendy and modern, this design focuses on sharp contrasts and open up spaces. Defender is a prime example, featuring thirty handcrafted slides. Principal slides and paradigm placeholders go far easy for you lot to build amazing slide decks.
More Top PowerPoint Templates
At Envato Tuts+, we're passionate almost PowerPoint templates. They help our readers salve time and give slap-up presentations without learning how to do everything on their own.
We proceed the best PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the Best PPT.) Encounter even more of the best PowerPoint templates with these handcrafted selections:
Common PowerPoint Questions Answered (FAQ)
In this tutorial, you've learned how to reduce PowerPoint file size. This is an important skill to save deejay space and arrive easier to share with your collaborators. Reduce PowerPoint file size to be a considerate presenter and content creator.
It'south okay if you withal accept questions afterwards you reduce PPT file size. Let'due south tackle five of the well-nigh popular PowerPoint questions:
ane. What Are PowerPoint Layouts?
One way to reduce PPT file size is to re-use similar designs with only modest modifications. PowerPoint layouts give you lot pre-built sets of slide designs that save you fourth dimension.
Learn how to use layouts with the assist of this tutorial:
2. What Dimensions Should You Use For PowerPoint?
Dimensions describe the shape and size of your PowerPoint template. Your settings affair because they'll help you encompass the screen completely. Choosing lower dimensions tin can as well aid you reduce PPT file size.
Read our tutorial to learn more.
3. How Do I Piece of work With Images in Microsoft PowerPoint
Images are ane type of content that can really increase your PowerPoint file size. It'southward important to work with them carefully so that your PowerPoint doesn't explode in file size.
Pairing this tutorial with what y'all've already learned helps you lot master how to reduce PowerPoint file size. Y'all'll run across options that show you how to shrink PowerPoint file size by modifying images.
4. How Should You Show Data in PowerPoint?
Never create a slide that's brimming total of data and statistics in pure text format. Instead, lean on graphs charts to brandish the data in an intuitive way. PowerPoint makes this easy, and nosotros'll show you how.
By the way, mastering charts and graphs tin also help you reduce PPT file size. When y'all use well-crafted visuals instead of embedding data, your file size will really benefit. Acquire how below:
five. Can You Export
Have you had issues reducing PPT file size to the point yous can email it? Hither's an idea: export it as a video, and then upload information technology to a service like YouTube.
Learning how to reduce PowerPoint file size is sometimes a matter of working around the app. You lot can export your PowerPoint presentation equally a video, then use an online platform to overcome big files. Learn how with this tutorial:
Acquire More Almost How To Use Microsoft PowerPoint
Pro presenters know that the work of learning is never done. They're ever sharpening their skills and improving their knowledge. PowerPoint has so many features that it'due south impossible to know them all.
You know how to reduce PowerPoint file size to accommodate more than options. Go along learning by checking out our resource, How to Use PowerPoint (Ultimate Tutorial Guide.) Hither are 3 peak tutorials to pair with your new knowledge of how to reduce PowerPoint file size:
Brand Great Presentations (Free PDF eBook Download)
Nosotros've got a helpful compliment to this tutorial, which volition walk you through the complete presentation process. Acquire how to write your presentation, design it like a pro, and set up it to present powerfully.
Download our new eBook: The Complete Guide to Making Great Presentations. It's available for free with a subscription to the Tuts+ Business Newsletter.
Recap and Keep Learning More About PowerPoint
In this tutorial, I showed you some quick steps to reduce the size of your PowerPoint files. Following these simple workflows will optimize your presentations and keep storage space to a minimum.
There's no reason to stop learning PowerPoint now. Here are tutorials to help you lot keep growing your presentation and PowerPoint skills:
- 40+ Crawly PowerPoint Templates is a great resources to find smashing-looking presentation templates if you desire to jumpstart your presentation's visuals.
- Charting is a slap-up way to nowadays numerical values in an like shooting fish in a barrel-to-sympathize format. It'south uncomplicated to make charts in PowerPoint; check out How to Make Great Charts in Microsoft PowerPoint to build those skills.
- Sven Lenaerts has a wonderful tutorial with beginner presentation design advice, inHow to Make Your PowerPoint Presentation Design Better.
How did these tricks reduce your files? Permit me know in the comments, or if you lot've got any questions nearly how to reduce your PowerPoint file size, feel gratuitous to ask.
Editorial Note: This tutorial was originally published on May 1, 2017. It'south been revised to go far current, accurate, and up to appointment by our staff—with special assistance from Andrew Childress.
How To Make Powerpoint Smaller File Size,
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